Property Management Features for Canadian Landlords
Track expenses, manage tenants, log mileage, and generate CRA T776 tax reports. Built specifically for Canadian rental property owners.
Expense Tracking
Log every repair, every utility bill, every insurance payment. Each expense is automatically categorized to match the lines on your CRA T776 Statement of Real Estate Rentals. No more guessing which line your plumbing repair goes on.
Spend less time sorting receipts and more time managing your properties.
Income Tracking
Track rent payments, parking fees, laundry income, and tenant reimbursements in one place. See exactly what each property earns, broken down by tenant and month.
Know your numbers at a glance, any time of year.
Tenant Management
Keep a complete history of every tenant: move-in dates, move-out dates, lease details, and contact info. When a tenant moves out, their payment history stays linked so your records are always complete.
Your tenant history stays organized, even years later.
Mileage Tracking
Log every trip to your rental properties with date, distance, and purpose. RentBase automatically calculates your deduction using the current CRA mileage rates, in kilometres, not miles.
Never miss a mileage deduction again.
CRA T776 Reports
When tax time comes, export a report that maps directly to the CRA T776 Statement of Real Estate Rentals. Every expense category, every income line, ready for your tax return or your accountant.
Tax time goes from hours to minutes.
Multi-Property Support
Manage 1 property or 50 from a single dashboard. See combined totals or drill into individual properties. Each property has its own expenses, income, tenants, and occupancy tracking.
One tool for your entire portfolio.
Team Roles & Permissions
Invite your property manager, bookkeeper, or accountant and give them exactly the access they need. Four roles (Admin, Property Manager, Data Entry, and Viewer) so everyone sees only what they should.
Delegate without giving away the keys.
Receipt Upload
Upload receipt photos or PDF files and link them directly to expenses. Your receipts are stored securely and accessible anytime. No more shoeboxes or lost paperwork.
Every receipt in one place, searchable and backed up.
Import Your Data
Moving from spreadsheets? Import your existing CSV or Excel data with our step-by-step wizard. Map your columns, preview the results, and import. No reformatting required.
Switch from Excel in minutes, not hours.
AI Receipt Scanning
Upload a receipt or invoice and AI automatically extracts vendor, amount, date, and category. Review and approve in seconds.
Stop typing receipts by hand. Let AI do the data entry.
Document Storage
Store receipts, leases, and property documents with virtual folder organization. CRA 7-year retention compliance built in. Link documents to expenses automatically. Soft-delete with 30-day recovery so nothing is lost by accident.
Every receipt in one place, searchable and backed up.
Annual Expense Splitting
Enter your yearly insurance premium, mortgage interest, or property tax once. RentBase automatically splits it into 12 monthly entries so your cash flow and per-month reports stay accurate. Works for new expenses or retroactively for existing ones.
Enter once, split correctly across the whole year.
Mortgage Payment Tracking
Log mortgage payments alongside your rental data. RentBase tracks them in a dedicated non-deductible category so your T776 stays clean. Interest portions are kept separate and included in your deductible expenses, exactly as the CRA expects.
Complete financial picture without muddling your T776.
Vendor Management
Build a contact list of contractors, plumbers, landscapers, and suppliers. Link vendors to individual expenses for cleaner audit trails. Autocomplete pulls from your vendor history when entering new expenses so you never re-type the same name twice.
Audit-ready records with a few keystrokes.
Ontario Rent Receipts
Generate RTA-compliant rent receipts with a digital signature drawn right in the app. Every receipt is stored in the tenant's document folder and can be emailed to the tenant in one click. Meets the Ontario Residential Tenancies Act requirements for written receipts.
Give tenants what they need without printing or scanning.
Security & Privacy
Tenant contact information is encrypted at rest with AES-256-GCM. Two-factor authentication (TOTP) is available on every account. All application data lives in Canadian data centres, never on US servers. Granular role permissions let you delegate access without handing over the keys.
Canadian-hosted, encrypted, and PIPEDA-compliant by design.
We're always building
Rent Collection
Let tenants pay rent through RentBase. Coming 2027.
Automated Late Fee Tracking
Set rules, and let the system handle the math.
Tenant Portal
A dedicated space for tenants to view lease details, submit maintenance requests, and communicate with their landlord. Coming Q3 2026.
Have a feature idea? We'd love to hear it → [email protected]
See our product roadmap for what's coming next, or check out pricing to get started.
Frequently asked questions
Does RentBase work for landlords outside of Ontario?
Yes. RentBase is designed for Canadian landlords in every province and territory. All features use CRA T776 categories, Canadian dollars, and kilometres. Some features like RTA-compliant rent receipts are Ontario-specific, but expense tracking, CCA, mileage, and T776 reporting work identically anywhere in Canada.
Can I import my existing spreadsheet?
Yes. The Excel and CSV import wizard walks you through mapping your columns to RentBase fields, handles date normalization, and previews everything before it touches your data. Most landlords migrate from their spreadsheet in under 30 minutes.
Is the AI receipt scanning required?
No. AI receipt scanning is entirely optional. You can upload receipts and enter the details manually. The AI is available on Pro and Business as a time-saver, with 30 scans per month on Pro and 300 on Business.
Where is my data stored?
All application data is stored in Canadian data centres in Ontario. Tenant contact information is encrypted at rest using AES-256-GCM. The only data that ever leaves Canadian infrastructure is receipt images, and only when you explicitly use the optional AI scanning feature.
Does RentBase handle Capital Cost Allowance (CCA)?
Yes. Every plan includes a full CRA T776 report with Area A Capital Cost Allowance. You can add capital assets with the correct CRA class, the declining-balance calculation runs automatically, and rental loss restrictions are enforced. Pro and Business can save multi-year CCA schedules for UCC carry-forward.
What if I only have one property?
The Free plan is designed for you. One property, one user, unlimited expenses, and a full CRA T776 report at tax time. No credit card required, no time limit.
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Early access is open. We'd love your feedback as we keep building.
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